No alcohol is to be consumed in or on any City of Cockburn facilities or reserves without written permission from the City.
Where a club wishes to have a liquor licence, they must first receive permission from the City of Cockburn and then make application to the Department of Racing Gaming and Liquor.
If a club does not have a lease arrangement with the City, it will be allowed to obtain occasional liquor licences for special functions such as fundraisers, etc. at the discretion of the City.
A copy of your Liquor Licence must be submitted along with the 'Seasonal Sporting Hire Application'.
Most active reserves within the City have access to floodlights which are only accessible by clubs.
At the beginning and end of each season staff take a floodlight meter reading. All electricity consumption resulting from floodlighting will be invoiced directly to the club at the completion of the season.
A resident requesting to hire an active reserve with floodlights will be required to get approval from the in season club to gain access to the floodlights. Whether the club charges the hirer is at the discretion of the club.
Clubs wishing to utilize floodlights after 9.00pm Sunday to Thursday or 10.00pm Friday/Saturdays must receive written approval from the Recreation Services Department.
Permission to conduct pre-season training may be given at the discretion of the Recreation Services Department.
All pre-season training must be in consultation with the current summer allocated user and must be scheduled around summer season activities and any Parks maintenance activities. Confirmation of a pre-season schedule should be first negotiated with the in-season contact and then confirmed in writing (email) to Recreation Services. There is no additional cost for pre-season training, however no bookings will be accepted.
All clubs and associations must be covered by appropriate levels of public liability insurance. The City of Cockburn has Public Liability Insurance Cover, however this only covers the facilities and other infrastructure, and it does not in any way cover activities by the club or association. A copy of your Certificate of Currency must be submitted along with the 'Seasonal Sporting Hire Application'.
Clubs that store equipment in council buildings or on a reserve must maintain Contents Insurance which covers the club against loss of or damage to any property.
The City of Cockburn insists that it is the clubs responsibility to check all active reserves and supporting infrastructure prior to games or training. A ‘Match Day Checklist’ is a great way that clubs can be sure that the reserve is safe for play. Also, this allows clubs to keep any records for insurance purposes.
At the end of each season staff will meet with representatives from clubs on seasonal hire agreements at their clubroom for a handover. One member from both the ‘in’ season club along with a representative from the ‘out’ of season club must be in attendance.
The clubroom and change rooms must be detailed cleaned and all equipment used purely by the ‘in’ season club is to be moved out of communal areas. During the handover staff will audit the facility for damages, loss of equipment, cleanliness and maintenance issues.
The ‘in season’ club will be required to fix or replace damaged or lost equipment. If the ‘in season’ club fails to fix any issues by the recommended date the City may organise for the issues to be fixed. All associated costs will be passed onto the club responsible for causing the issue.
The handover is documented and both clubs will receive the final report. Meetings are normally held at 4.00pm on weekdays.
To prevent power from tripping and to ensure the safety of club members all electrical items must be tagged on an annual basis. Staff can provide clubs with the details of the City of Cockburn electrical contractor who can tag electrical appliances.
The City does not grant permission for clubs to have key access to switchboards so it is imperative that clubs do get their electricial appliances tag and tested. Additionally, clubs must make sure they don’t overload circuits which will prevent tripping.
The City highly encourages clubs to choose canteen equipment that produces healthy food options and suggests the following equipment is sufficient when catering for a wide range of food options for members and visitors.
Clubs will be allocated up to two (2) sets of keys and/or swipe card. Any further requests for keys or swipe cards may incur a cost. The maximum number of swipe cards a club is permitted to have is four.
Requests for keys can be made to Recreation Services Community Venues Officers. Once keys are ready they can be collected from the City administration building.