If a club wishes to make any changes to their seasonal hire, or they wish to hold any special events outside of their normal seasonal hire (such as windups and fundraisers), the following must be adhered to:
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The City’s Community Venues Officers must be contacted to check availability of times for venues and grounds.
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Appropriate forms for venues and reserves must be completed and returned to the City providing notice of up to 6 weeks for confirmation of booking.
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Where a conflict of times occurs, the City will allocate fields and facilities on a first come-first serve basis.
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It is recommended that where more than one club is using a facility during the season, discussions are held between the clubs prior to contacting the City of Cockburn.
- The City reserves the right to withhold or permit bookings at anytime.
Sporting clubs may not under any circumstance book the City’s reserves for any activities such as school sports carnivals or invitational matches outside of the ground allocations given to the club at the start of the season. All bookings for the City of Cockburn’s reserves must be directed to the City’s Community Venues Officers on 08 9411 3444.
As a matter of process, where an application for a field has been made by a school or other third party to use a field for an event, the City will contact the relevant in-season club to provide canteen services and/or make available the change room facilities.
The City encourages clubs to open their canteens when reserves are booked for school carnivals.