Conditions of Hire

Approval to use a Council Facility and/or Reserve applies only to the times and dates outlined on the Seasonal Sporting Hire Application and confirmed by Recreation Services Community Venues.

Clubs wishing to use a Reserve beyond 9.00pm Sunday through to Thursday and 10.00pm Friday & Saturday must receive written consent from the City.

At no time is any club activity in a clubroom to extend beyond 1am.

The hirer must comply with provisions of the Liquor Licensing Act 1988.

Alcohol may not be consumed on any reserve or any facility without written permission from the City of Cockburn. If the hirer holds a Liquor Licence then a copy of this must accompany the 'Seasonal Sporting Hire Application'.

Smoking is strictly prohibited in and around all council facilities.  The hirer may allocate a designated smoking area in an outdoor location, as per the City’s Smoke Free Environment Policy.

It is the responsibility of the Hirer to leave the facility and immediate surrounds clean and tidy.  All food scraps, rubbish, general dirt and grease is to be cleaned up at the end of each day.  Change rooms, clubrooms and perimeter paved areas are to be kept free of dirt and debris and all kitchen surfaces are to be cleaned after use each day.  Seasonal hirers are responsible for ensuring that all wet areas including toilets and showers are cleaned and also the replacement of consumables such as toilet paper and soap.  Spectator areas must be cleaned of all rubbish at the conclusion of all match fixtures.

Please ensure that any notable damage is reported prior to the commencement of your playing season.  All damage is to be reported to the City during business hours (Monday to Friday).

The driving of nails, tacks, screws, etc into walls or furniture is prohibited.

Sporting clubs will be invoiced for the repair of any damages to the facility that can be directly attributed to the club’s members or through failing to secure the premises after use.

The hirer will ensure that all lights are turned off and any doors, windows and gates are locked at the end of each use. Call outs for CoSafe Security Patrols caused by the hirer or resident complaints will incur a fine.

The hirer must comply with the provisions of all relevant State and Commonwealth legislation and in particular, the Environmental Protection Act 1986, the Environmental Protection (Noise regulations) 1997 and Health Act 1911.

The hirer must ensure compliance with the City of Cockburn’s local laws.

All special events outside the seasonal hire times must be booked through the City of Cockburn Community Venues team and abide by any special conditions as indicated by that officer.

Any repair of damage to the City’s reticulation by pegs,  stakes or star pickets will be at the expense of the hirer. Where possible plastic pegs should be used for shelters and sport equipment. Plastic pegs are available from Recreation Services free of charge to City of Cockburn sporting clubs, please contact the Community Venues team.

If metal pegs are used on a reserve they should be painted in a visible colour.  The City recommends blue or orange so they can be easily identified in grass. 

Marquees larger than nine square metres (3m x 3m) must be approved by the Recreation Services Department.

All line markings on reserves are the responsibility of the hirer.  The only approved line marking agents are those outlined under the appropriate section of the Guidelines for Seasonal Hire of a Sporting Facility .  Use of any other line marking agents without written consent of the City is a breach of conditions.
 

No signage is to be erected at a Council facility and/or reserve without prior written approval from the City of Cockburn. Please contact the Community Venues Officers to discuss your requirements in the first instance. 

Any items left by the hirer at a Council facility and/or reserve run the risk of being utilised by other parties.  The City accepts no responsibility for use, damage or theft of these items.  High-pressure storage systems such as barbecue gas bottles must not be stored in Council facilities.  All chemicals, including: paint, kerosene, cleaning fluids, etc must be stored in correctly labelled containers.

Whilst the primary use of the clubroom falls with the ‘in season’ club there is an expectation by the City that the clubroom be made available to the ‘out of season’ club/s for committee meetings, registration days etc when it is available.

The hirer acknowledges that any special conditions set out in the booking confirmation shall apply and be incorporated in this agreement.  In the event of any conflict between these conditions and the special conditions, the latter shall take priority.